Your privacy is extremely important to us. We promise to handle your data in a responsible manner. Please do not hesitate to contact us at any time if you have questions about the handling of your data or any other data protection related issues. Find the contact details in the section "Joint controllership information" of this privacy policy.
General information
External Hosting
Joint controllership information
Recording of data on this website
Customer and contract data
Tools and providers
Social media appearances
Handling of applicant data
1. Privacy
1.1. General information
The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.
1.2. Data recording on this website
Who is the responsible party for the recording of data on this website (i.e., the “controller”)? The data on this website is processed by the operator of the website, whose contact information is available under section “Joint controllership information” in this Privacy Policy.
How do we record your data?
We collect your data as a result of your sharing of your data with us. This may, for instance be information you enter into our contact form. Other data shall be recorded by our IT systems automatically or after you consent to its recording during your website visit. This data comprises primarily technical information (e.g., web browser, operating system, or time the site was accessed). This information is recorded automatically when you access this website.
What are the purposes we use your data for?
A portion of the information is generated to guarantee the error free provision of the website. Other data may be used to analyze your user patterns.
What rights do you have as far as your information is concerned?
You have the right to receive information about the source, recipients, and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency.
Please do not hesitate to contact us at any time if you have questions about this or any other data protection related issues.
1.3. Visitor statistics
There is a possibility that your browsing patterns will be statistically analyzed when your visit this website. Such analyses are performed primarily with what we refer to as analysis programs. For detailed information about these analysis programs please consult our Data Protection Declaration below.
2. Hosting
2.1. External Hosting
This website is hosted by an external service provider (host). Personal data collected on this website are stored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests, metadata and communications, contract information, contact information, names, web page access, and other data generated through a web site. The host is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6(1)(b) GDPR) and in the interest of secure, fast, and efficient provision of our online services by a professional provider (Art. 6(1)(f) GDPR). Our host will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data.
We are using the following host:
manitu GmbH
Welvertstraße 2
66606 St. Wendel
Germany
2.2. Data processing
We have concluded a data processing agreement (DPA) with the above-mentioned provider. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.
3. General information and mandatory information
3.1. Data protection
The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration. Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected. We herewith advise you that the transmission of data via the Internet (i.e., through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third-party access.
3.2. Joint controllership information
3.2.1. Who is responsible for data collection and processing?
„We will love Mondays” is a loose collaboration between the two freelance designers Felix Boße and Daniel Cyril Hobein. We have stipulated in an agreement which of us fulfils which obligations under data protection law. If you have any questions or suggestions regarding data protection, please contact one of us:
Felix Boße
Leyendeckerstr. 31
50825 Köln, Germany
Phone: +49 (0)221 29236491
E-Mail: felix@willlovemondays.com
Daniel Cyril Hobein
Ruhrstraße 22
22761 Hamburg, Germany
Phone: +49 (0)40 57309487
E-Mail: daniel@willlovemondays.com
3.2.2. What is the reason for joint controllership?
We work together closely on our joint brand presence "We will love Mondays". This also applies to the processing of your personal data. We are therefore jointly responsible for the protection of your personal data (Art. 26 DS-GVO).
3.2.3. What did we agree upon?
As part of our joint controllership under data protection law, we have agreed which of us fulfills which obligations under the GDPR. This particularly concerns the exercise of the data subjects’ rights and the fulfillment of the information obligations pursuant to Articles 13 and 14 of the GDPR.
This agreement is necessary because the personal data is processed in different systems operated by either Felix Boße or Daniel Cyril Hobein.
3.2.4. What does this mean for those affected?
Even if there is joint controllership, we fulfill the obligations under data protection law:
– We provide the information required under Articles 13 and 14 of the GDPR and make it available to data subjects free of charge in a precise, transparent, comprehensible and easily accessible form, using clear and simple language. In doing so, we provide each other with all the necessary information from the other person's sphere of activity.
– We inform each other immediately about legal positions asserted by data subjects. We will provide each other with all information necessary to respond to requests for information.
– Data protection rights can be asserted with both Felix Boße and Daniel Cyril Hobein. In general, data subjects receive the information from the office where the rights were asserted.
3.3. Storage duration
Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.
3.4. General information on the legal basis for the data processing on this website
If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9 (2)(a) GDPR, if special categories of data are processed according to Art. 9 (1) DSGVO. In the case of explicit consent to the transfer of personal data to third countries, the data processing is also based on Art. 49 (1)(a) GDPR. If you have consented to the storage of cookies or to the access to information in your end device (e.g., via device fingerprinting), the data processing is additionally based on § 25 (1) TTDSG. The consent can be revoked at any time. If your data is required for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, if your data is required for the fulfillment of a legal obligation, we process it on the basis of Art. 6(1)(c) GDPR. Furthermore, the data processing may be carried out on the basis of our legitimate interest according to Art. 6(1)(f) GDPR. Information on the relevant legal basis in each individual case is provided in the following paragraphs of this privacy policy.
3.5. Information on data transfer to the USA and other non-EU countries
Among other things, we use tools of companies domiciled in the United States or other from a data protection perspective non-secure non-EU countries. If these tools are active, your personal data may potentially be transferred to these non-EU countries and may be processed there. We must point out that in these countries, a data protection level that is comparable to that in the EU cannot be guaranteed. For instance, U.S. enterprises are under a mandate to release personal data to the security agencies and you as the data subject do not have any litigation options to defend yourself in court. Hence, it cannot be ruled out that U.S. agencies (e.g., the Secret Service) may process, analyze, and permanently archive your personal data for surveillance purposes. We have no control over these processing activities.
3.6. Revocation of your consent to the processing of data
A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.
3.7. Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)
IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR).
IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).
3.8. Right to log a complaint with the competent supervisory agency
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.
3.9. Right to data portability
You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.
3.10. SSL and/or TLS encryption
For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line. If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.
3.11. Information about, rectification and eradication of data
Within the scope of the applicable statutory provisions, you have the right to at any time demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time.
3.12. Right to demand processing restrictions
You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time. The right to demand restriction of processing applies in the following cases:
– In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
– If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.
– If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
– If you have raised an objection pursuant to Art. 21(1) GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.
If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.
4. Recording of data on this website
4.1. Server log files
The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises:
– The type and version of browser used
– The used operating system
– Referrer URL
– The hostname of the accessing computer
– The time of the server inquiry
– The IP address (anonymized)
This data is not merged with other data sources. This data is recorded on the basis of Art. 6(1)(f) GDPR. The operator of the website has a legitimate interest in the technically error free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded.
4.2. Request by e-mail, telephone, or fax
If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent. These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6(1)(f) GDPR) or on the basis of your consent (Art. 6(1)(a) GDPR) if it has been obtained. The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.
4.3. Contact form
If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this information without your consent.
The processing of these data is based on Art. 6(1)(b) GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6(1)(f) GDPR) or on your agreement (Art. 6(1)(a) GDPR) if this has been requested; the consent can be revoked at any time.
The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g., after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions, in particular retention periods.
4.4. Website statistics
This website uses the open-source web analysis service Matomo. Through Matomo, we are able to collect and analyze data on the use of our website-by-website visitors. This enables us to find out, for instance, when which page views occurred and from which region they came. In addition, we collect various log files (e.g. IP address, referrer, browser, and operating system used) and can measure whether our website visitors perform certain actions (e.g. clicks).
The use of this analysis tool is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the analysis of user patterns, in order to optimize the operator’s web offerings and advertising. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.
4.4.1. IP anonymization
For analysis with Matomo we use IP anonymization. Your IP address is shortened before the analysis, so that
it is no longer clearly assignable to you.
4.4.2. Analysis without cookies
We have configured Matomo in such a way that Matomo will not store cookies in your browser.
4.4.3. Hosting
We host Matomo exclusively on our own servers so that all analysis data remains with us and is not passed
on.
4.4.4. Disable website statistics
We respect your privacy. If you have activated "Do Not Track" in your browser settings, you will not be recorded in our website statistics. You can also deactivate the website statistics under the following link: https://stats.wewilllovemondays.com/index.php?module=CoreAdminHome&action=optOut&language=en
5. Customer and contract data
5.1. Processing of Customer and Contract Data
We collect, process, and use personal customer and contract data for the establishment, content arrangement and modification of our contractual relationships. Data with personal work-samples to the use of this website (usage data) will be collected, processed, and used only if this is necessary to enable the user to use our services or required for billing purposes. The legal basis for these processes is Art. 6(1)(b) GDPR.
The collected customer data shall be deleted upon completion of the order or termination of the business relationship and upon expiration of any existing statutory archiving periods. This shall be without prejudice to any statutory archiving periods.
5.2. Data transfer upon closing of contracts for services and digital content
We share personal data with third parties only if this is necessary in conjunction with the handling of the contract; for instance, with the financial institution tasked with the processing of payments. Any further transfer of data shall not occur or shall only occur if you have expressly consented to the transfer. Any sharing of your data with third parties in the absence of your express consent, for instance for advertising purposes, shall not occur.
The basis for the processing of data is Art. 6(1)(b) GDPR, which permits the processing of data for the fulfilment of a contract or for pre-contractual actions.
6. Tools and providers
Conference tools
Cloud services
Messenger
Voice over IP
6.1. Online-based Audio and Video Conferences
6.1.1 Data processing
We use online conference tools, among other things, for communication with our customers. The tools we use are listed in detail below. If you communicate with us by video or audio conference using the Internet, your personal data will be collected and processed by the provider of the respective conference tool and by us. The conferencing tools collect all information that you provide/access to use the tools (email address and/or your phone number). Furthermore, the conference tools process the duration of the conference, start and end (time) of participation in the conference, number of participants and other “context information” related to the communication process (metadata).
Furthermore, the provider of the tool processes all the technical data required for the processing of the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or loudspeaker and the type of connection.
Should content be exchanged, uploaded, or otherwise made available within the tool, it is also stored on the servers of the tool provider. Such content includes, but is not limited to, cloud recordings, chat/ instant messages, voicemail uploaded photos and videos, files, whiteboards, and other information shared while using the service.
Please note that we do not have complete influence on the data processing procedures of the tools used. Our possibilities are largely determined by the corporate policy of the respective provider. Further information on data processing by the conference tools can be found in the data protection declarations of the tools used, and which we have listed below this text.
6.1.2. Purpose and legal bases
The conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6(1)(b) GDPR). Furthermore, the use of the tools serves to generally simplify and accelerate communication with us or our company (legitimate interest in the meaning of Art. 6(1)(f) GDPR). Insofar as consent has been requested, the tools in question will be used on the basis of this consent; the consent may be revoked at any time with effect from that date.
6.1.3. Duration of storage
Data collected directly by us via the video and conference tools will be deleted from our systems immediately after you request us to delete it, revoke your consent to storage, or the reason for storing the data no longer applies. Stored cookies remain on your end device until you delete them. Mandatory legal retention periods remain unaffected.
We have no influence on the duration of storage of your data that is stored by the operators of the conference tools for their own purposes. For details, please directly contact the operators of the conference tools.
6.1.4. Conference tools used
We use Jitsi Meet. This service is provided by the CCC Hansestadt Hamburg e.V., Zeiseweg 9, Viktoria-Kaserne, Raum 119, 1.OG Ost, 22765 Hamburg, Germany. When you communicate with us via Jitsi Meet, all the data related to this communication activity will be processed exclusively on servers located in the European Union. You can find the CCC Hamburg privacy policy at: https://hamburg.ccc.de/privacy-notice/
6.2. Cloud services
6.2.1 Data processing by cloud services
Much of the data we store in the cloud has no personal reference, but some data is considered personal data according to the definition of the GDPR. This is often customer data such as name, address, IP address or telephone number, or information about your technical device. Furthermore, videos, images and audio files can also be stored in the cloud. Exactly how the data is collected and stored depends on the service in question. The cloud services we use in detail are listed below. We try to use only services that are very trustworthy and professional with the data. Basically, the services have access to the stored files in order to offer their own service accordingly. However, in order to do so, the services need permissions such as the right to copy files, e.g. for security purposes. This data is processed and managed within the scope of the services and in compliance with the applicable laws.
6.2.2. Purpose and legal bases
We use cloud services mainly based on our legitimate interests (Art. 6 (1) f DSGVO) in a good security and storage system. Furthermore, the use of the tools generally serves to simplify and accelerate communication with us or our company (legitimate interest in the meaning of Art. 6(1)(f) GDPR). Insofar as consent has been requested, the tools in question will be used based on this consent; the consent may be revoked at any time with effect from that date.
6.2.3. Duration of storage
In general, cloud services store data until you or we revoke the data storage or delete the data again. In general, personal data is only stored as long as it is absolutely necessary for the provision of the services. However, a final data deletion from the cloud may take several months. This is the case because the data is usually not only stored on one server, but is split onto different servers.
6.2.4 Cloud services in detail
6.2.4.1. Nextcloud
We use Nextcloud. The provider is Webo Group ltd, Flandrova ulica 17, 1000 Ljubljana, Slovenia. All data is processed exclusively on servers within the European Union. You can find the Webo privacy policy at: https://webo.hosting/simplyfied-terms/
6.2.4.2. WeTransfer
We use WeTransfer. The provider is WeTransfer BV, Oostelijke Handelskade 751, Amsterdam, 1019 BW, Netherlands. All data is processed exclusively on servers within the European Union. You can find the WeTransfer privacy policy at: https://wetransfer.com/legal/privacy
6.2.4.3. Adobe Creative Cloud
We use the Adobe Creative Cloud. The provider is Adobe Systems Software Ireland ltd, 4-6 Riverwalk, City West Business Campus, Dublin 24 Ireland.
According to Adobe it is possible that your personal data will also be transferred to non-EU countries (e.g.,the United States). The transfer of data to non-EU countries is based on standard contractual clauses of the EU Commission. For details please visit: https://webo.hosting/simplyfied-terms/. You can find the Adobe privacy policy at: https://www.adobe.com/de/privacy/policy.html
6.2.4.4. Figma
We use Figma. The provider is Figma Inc, 760 Market Street, Floor 10, San Francisco, CA 94102, United States.
According to Figma it is possible that your personal data will also be transferred to non-EU countries (e.g.,the United States). The transfer of data to non-EU countries is based on standard contractual clauses of the EU Commission. For details please visit: https://help.figma.com/hc/en-us/articles/360041060434-How-does-Figma-approach-GDPR-. You can find the Figma privacy policy at: https://www.figma.com/privacy/
6.2.5. Data processing
We have concluded data processing agreements (DPA) with the aforementioned providers. This contract is mandated under data privacy law and guarantees that the aforementioned providers process your personal data only based on our instructions and in compliance with the GDPR.
6.3. Messenger for internal communication
6.3.1. Data processing
Among other applications, we use messengers for internal communication. The tools we use are listed in detail below. Should content be exchanged, uploaded, or otherwise made available within the tool, it is also stored on the servers of the tool provider. Such content includes, but is not limited to, cloud recordings, chat/ instant messages, voicemail uploaded photos and videos, files, and other information shared while using the service. This data often has no personal reference, but some data counts as personal data according to the definition of the GDPR. This is often customer data such as name, address or telephone number.
Please note that we do not have complete influence on the data processing procedures of the tools used. Our possibilities are largely determined by the corporate policy of the respective provider. Further information on data processing by the providers of the conference tools can be found in the data protection declarations of the tools used, which we have listed below this text.
6.3.2. Purpose and legal bases
The messenger tools are used to generally simplify and accelerate communication with us or our company (legitimate interest in the meaning of Art. 6(1)(f) GDPR). Insofar as consent has been requested, the tools in question will be used based on this consent; the consent may be revoked at any time with effect from that date.
6.3.3. Duration of storage
Data collected directly by us via the messenger tools will be deleted from our systems immediately after you request us to delete it, revoke your consent to storage, or the reason for storing the data no longer applies.
We have no influence on the duration of storage of your data that is stored by the operators of the conference tools for their own purposes. For details, please contact the operators of the conference tools directly.
6.3.4. Messenger used
We use the messenger Wire. The provider of this service is Wire Swiss GmbH, Untermüli 9, 6300 Zug, Switzerland. All data is processed exclusively on servers within the European Union. You can find the Wire privacy policy at: https://wire.com/en/legal/
6.3.5. Data processing
We have concluded a data processing agreement (DPA) with the above-mentioned provider. This contract is mandated under data privacy law and guarantees that the aforementioned provider processes your personal data only based on our instructions and in compliance with the GDPR.
6.4. Voice over IP
6.4.1. Service provider
In order to be able to contact you via phone calls (legitimate interest according to Art. 6 para. 1 lit. f. DSGVO), we use an external VOIP system by sipgate GmbH, Gladbacher Straße 74, 40219 Düsseldorf, Germany ("Sipgate"). All data we transmit via Sipgate is sent with 256 bit encryption and stored in Europe. Sipgate uses the user's data only for the technical processing of the requests and does not pass it on to third parties. You can find the Sipgate privacy policy here: https://www.sipgate.de/datenschutz
6.4.2. Data processing
We have concluded a data processing agreement (DPA) with the above-mentioned provider. This contract is mandated under data privacy law and guarantees that the aforementioned provider processes your personal data only based on our instructions and in compliance with the GDPR.
7. Our social media appearances
7.1. Data processing through social networks
We maintain publicly available profiles in social networks. The individual social networks we use can be found below. Social networks such as Xing, LinkedIn etc. can generally analyze your user behavior comprehensively if you visit their website or a website with integrated social media content (e.g. banner ads). When you visit our social media pages, numerous data protection-relevant processing operations are triggered. In detail:
If you are logged in to your social media account and visit our social media page, the operator of the social media portal can assign this visit to your user account. Under certain circumstances, your personal data may also be recorded if you are not logged in or do not have an account with the respective social media portal. In this case, this data is collected, for example, via cookies stored on your device or by recording your IP address.
Using the data collected in this way, the operators of the social media portals can create user profiles in which their pwork-samples and interests are stored. This way you can see interest-based advertising inside and outside of your social media presence. If you have an account with the social network, interest-based advertising can be displayed on any device you are logged in to or have logged in to.
Please also note that we cannot retrace all processing operations on the social media portals. Depending on the provider, additional processing operations may therefore be carried out by the operators of the social media portals. Details can be found in the terms of use and privacy policy of the respective social media portals.
7.2. Legal basis
Our social media appearances should ensure the widest possible presence on the Internet. This is a legitimate interest within the meaning of Art. 6 (1) lit. f GDPR. The analysis processes initiated by the social networks may be based on divergent legal bases to be specified by the operators of the social networks (e.g., consent within the meaning of Art. 6 (1) (a) GDPR).
7.3. Responsibility and assertion of rights
If you visit one of our social media sites (e.g., Xing), we, together with the operator of the social media platform, are responsible for the data processing operations triggered during this visit. You can in principle protect your rights (information, correction, deletion, limitation of processing, data portability and complaint) vis-à-vis us as well as vis-à-vis the operator of the respective social media portal (e.g., Xing).
Please note that despite the shared responsibility with the social media portal operators, we do not have full influence on the data processing operations of the social media portals. Our options are determined by the company policy of the respective provider.
7.4. Storage time
The data collected directly from us via the social media presence will be deleted from our systems as soon as you ask us to delete it, you revoke your consent to the storage or the purpose for the data storage lapses. Stored cookies remain on your device until you delete them. Mandatory statutory provisions - in particular, retention periods - remain unaffected.
We have no control over the storage duration of your data that are stored by the social network operators for their own purposes. For details, please contact the social network operators directly (e.g., in their privacy policy, see below).
7.5. Individual social networks
7.6. XING
We have a profile on XING. The provider is New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany. Details on their handling of your personal data can be found in the XING privacy policy: https://privacy.xing.com/en/privacy-policy
7.7. LinkedIn
We have a LinkedIn profile. The provider is the LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies. If you want to disable LinkedIn advertising cookies, please use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out
Details on their handling of your personal data can be found in the LinkedIn privacy policy: https://www.linkedin.com/legal/privacy-policy
8. Handling of applicant data
We offer website visitors the opportunity to submit job applications to us (e.g., via e-mail, via postal services etc.). Below, we will brief you on the scope, purpose and use of the personal data collected from you in conjunction with the application process. We assure you that the collection, processing, and use of your data will occur in compliance with the applicable data privacy rights and all other statutory provisions and that your data will always be treated as strictly confidential.
8.1. Scope and purpose of the collection of data
If you submit a job application to us, we will process any affiliated personal data (e.g., contact and communications data, application documents, notes taken during job interviews, etc.), if they are required to make a decision concerning the establishment or an employment relationship. The legal grounds for the aforementioned are § 26 BDSG according to German Law (Negotiation of an Employment Relationship), Art. 6(1)(b) GDPR (General Contract Negotiations) and – provided you have given us your consent – Art. 6(1)(a) GDPR. You may revoke any consent given at any time. Within our company, your personal data will only be shared with individuals who are involved in the processing of your job application.
If your job application should result in your recruitment, the data you have submitted will be archived on the grounds of § 26 BDSG and Art. 6(1)(b) GDPR for the purpose of implementing the employment relationship in our data processing system.
8.2. Data Archiving Period
If we are unable to make you a job offer or you reject a job offer or withdraw your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6(1)(f) GDPR) for up to 6 months from the end of the application procedure (rejection or withdrawal of the application). Afterwards the data will be deleted, and the physical application documents will be destroyed. The storage serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the expiry of the 6-month period (e.g., due to an impending or pending legal dispute), deletion will only take place when the purpose for further storage no longer applies.
Longer storage may also take place if you have given your agreement (Article 6(1)(a) GDPR) or if statutory data retention requirements preclude the deletion.
Please do not hesitate to contact us at any time if you have questions about this or any other data protection related issues. You can find the contact details in the section "Joint controllership information" of this privacy policy.